1. An overview of data protection
Data collection on our website
Who is responsible for the data collection on this website?
The data collected on this website are processed by the website operator. The operator’s contact details can be found in the website’s required legal notice.
How do we collect your data?
Some data are collected when you provide it to us. This could, for example, be data you enter on a contact form. Other data are collected automatically by our IT systems when you visit the website. These data are primarily technical data such as the browser and operating system you are using or when you accessed the page. These data are collected automatically as soon as you enter our website.
What do we use your data for?
Part of the data is collected to ensure the proper functioning of the website. Other data can be used to analyze how visitors use the site.
What rights do you have regarding your data?
You always have the right to request information about your stored data, its origin, its recipients, and the purpose of its collection at no charge. You also have the right to request that it be corrected, blocked, or deleted. You can contact us at any time using the address given in the legal notice if you have further questions about the issue of privacy and data protection. You may also, of course, file a complaint with the competent regulatory authorities.
Analytics and third-party tools
You can object to this analysis. We will inform you below about how to exercise your options in this regard.
As the person in charge within the meaning of the GDPR, we are obliged to inform those affected about the type of data collection, connected purposes, the handling of collected data and their rights. We comply with this information obligation with this page, in particular in the sections on General Information and Compulsory Information, on the Data Protection Officer and on the GDPR information obligation.
2. General information and mandatory information
Notice concerning the party responsible for this website
The party responsible for processing data on this website is:
Schaeff Maschinen Verwaltung GmbH
74523 Schwäbisch Hall
Germany Phone number: +49 791 / 493 907 37
Germany Fax number: +49 791 / 493 907 27
E-Mail Address: firstname.lastname@example.org
The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (e.g. names, email addresses, etc.).
Revocation of your consent to the processing of your data
Many data processing operations are only possible with your express consent. You may revoke your consent at any time with future effect (under Art. 7 (3) GDPR). An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.
Right to file complaints with regulatory authorities
If there has been a breach of data protection legislation, the person affected may file a complaint with the competent regulatory authorities (under Art. 77 GDPR). The competent regulatory authority for matters related to data protection legislation is the data protection officer of the German state in which our company is headquartered. A list of data protection officers and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.
Right to data portability
You have the right to have data which we process based on your consent or in fulfillment of a contract automatically delivered to yourself or to a third party in a standard, machine-readable format. If you require the direct transfer of data to another responsible party, this will only be done to the extent technically feasible (under Art. 20 GDPR).
SSL or TLS encryption
This site uses SSL or TLS encryption for security reasons and for the protection of the transmission of confidential content, such as the inquiries you send to us as the site operator. You can recognize an encrypted connection in your browser’s address line when it changes from “http://” to “https://” and the lock icon is displayed in your browser’s address bar.
If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties.
Information, blocking, deletion
As permitted by law (Art. 15 GDPR), you have the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, blocked or deleted. You can contact us at any time using the address given in our legal notice if you have further questions on the topic of personal data.
Opposition to promotional emails
We hereby expressly prohibit the use of contact data published in the context of website legal notice requirements with regard to sending promotional and informational materials not expressly requested. The website operator reserves the right to take specific legal action if unsolicited advertising material, such as email spam, is received.
3. Data collection on our website
Most of the cookies we use are so-called “session cookies.” They are automatically deleted after your visit. Other cookies remain in your device’s memory until you delete them. These cookies make it possible to recognize your browser when you next visit the site.
Server log files
The website provider automatically collects and stores information that your browser automatically transmits to us in “server log files”. These are:
- Browser type and browser use
- Operating system used
- Referrer URL
- Host name of the accessing computer
- Time of the server request
- IP address
These data will not be combined with data from other sources.
The basis for data processing is Art. 6 (1) (f) GDPR, which allows the processing of data to fulfill a contract or for measures preliminary to a contract.
Information gathered when contacting us
Should you send us messages via the contact forms on our website, we will collect the data entered on the form and potential follow-up correspondence in our CRM system, including the contact details you provide, to answer your question and to stay in touch.
- Name and prename
- A valid mail address
Newsletter Signup Form:
- A valid mail address
- Name and Prename
- IP address, browser and browser used
Online Demo Request:
- A valid mail address
- Name and Prename
- Job position
- Phone number
- Way of taking notice of us
- Summarizing keywords of the conversation
We do not transmit these data to third persons and use these data not without your approval.
We will, therefore, process any data you enter onto the contact form only with your consent per Art. 6 (1) (a) GDPR. You may revoke your consent at any time. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.
We will retain the data you provide on the contact form until you request its deletion, revoke your consent for its storage, or the purpose for its storage no longer pertains (e.g. after fulfilling your request). Any mandatory statutory provisions, especially those regarding mandatory data retention periods, remain unaffected by this provision.
Reasons for processing these information
The data processing happens on your request and is under Art. 6(1) (b) GDPR necessary to process your matter. These information will be used in our internal systems for the following reasons:
- Sending you our regular newsletter;
- Identify you as a potential customer
- Analyze the reader’s behavior
- For promotion measures
- For corresponding with you
- To fulfill all legal and contract related responsibilities
- For the invoicing
- To settle possible liability claims as well as the assertion of any claims against you
Registration on this website
You can register on our website in order to access additional functions offered here. The input data will only be used for the purpose of using the respective site or service for which you have registered. The mandatory information requested during registration must be provided in full. Otherwise, we will reject your registration.
To inform you about important changes such as those within the scope of our site or technical changes, we will use the email address specified during registration.
We will process the data provided during registration only based on your consent per Art. 6 (1) (a) GDPR. You may revoke your consent at any time with future effect. An informal email making this request is sufficient. The data processed before we receive your request may still be legally processed.
We will continue to store the data collected during registration for as long as you remain registered on our website. Statutory retention periods remain unaffected.
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4. Analytics and advertising
This website uses Google Analytics, a web analytics service. It is operated by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
Google Analytics uses so-called “cookies”. These are text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.
Google Analytics cookies are stored based on Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in analyzing user behavior to optimize both its website and its advertising.
We have activated the IP anonymization feature on this website. Your IP address will be shortened by Google within the European Union or other parties to the Agreement on the European Economic Area prior to transmission to the United States. Only in exceptional cases is the full IP address sent to a Google server in the US and shortened there. Google will use this information on behalf of the operator of this website to evaluate your use of the website, to compile reports on website activity, and to provide other services regarding website activity and Internet usage for the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with any other data held by Google.
You can prevent these cookies being stored by selecting the appropriate settings in your browser. However, we wish to point out that doing so may mean you will not be able to enjoy the full functionality of this website. You can also prevent the data generated by cookies about your use of the website (incl. your IP address) from being passed to Google, and the processing of these data by Google, by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=en.
Objecting to the collection of data
You can prevent the collection of your data by Google Analytics by clicking on the following button. An opt-out cookie will be set to prevent your data from being collected on future visits to this site:
Click on the button below to opt-out of Google Analytics. You've successfully opted out from Google Analytics.
Click on the button below to opt-out of Google Analytics.
You've successfully opted out from Google Analytics.
Outsourced data processing
We have entered into an agreement with Google for the outsourcing of our data processing and fully implement the strict requirements of the German data protection authorities when using Google Analytics.
Google Analytics Remarketing
Our websites use the features of Google Analytics Remarketing combined with the cross-device capabilities of Google AdWords and DoubleClick. This service is provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
This feature makes it possible to link target audiences for promotional marketing created with Google Analytics Remarketing to the cross-device capabilities of Google AdWords and Google DoubleClick. This allows advertising to be displayed based on your personal interests, identified based on your previous usage and surfing behavior on one device (e.g. your mobile phone), on other devices (such as a tablet or computer).
Once you have given your consent, Google will associate your web and app browsing history with your Google Account for this purpose. That way, any device that signs in to your Google Account can use the same personalized promotional messaging.
To support this feature, Google Analytics collects Google-authenticated IDs of users that are temporarily linked to our Google Analytics data to define and create audiences for cross-device ad promotion.
You can permanently opt out of cross-device remarketing/targeting by turning off personalized advertising in your Google Account; follow this link: https://www.google.com/settings/ads/onweb/.
The aggregation of the data collected in your Google Account data is based solely on your consent, which you may give or withdraw from Google per Art. 6 (1) (a) GDPR. For data collection operations not merged into your Google Account (for example, because you do not have a Google Account or have objected to the merge), the collection of data is based on Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in analyzing anonymous user behavior for promotional purposes.
Google AdWords and Google Conversion Tracking
This website uses Google AdWords. AdWords is an online advertising program from Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. As part of Google AdWords, we use so-called conversion tracking. When you click on an ad served by Google, a conversion tracking cookie is set. Cookies are small text files that your internet browser stores on your computer. These cookies expire after 30 days and are not used for personal identification of the user. Should the user visit certain pages of the website and the cookie has not yet expired, Google and the website can tell that the user clicked on the ad and proceeded to that page.
Each Google AdWords advertiser has a different cookie. Thus, cookies cannot be tracked using the website of an AdWords advertiser. The information obtained using the conversion cookie is used to create conversion statistics for the AdWords advertisers who have opted for conversion tracking. Customers are told the total number of users who clicked on their ad and were redirected to a conversion tracking tag page. However, advertisers do not obtain any information that can be used to personally identify users. If you do not want to participate in tracking, you can opt-out of this by easily disabling the Google Conversion Tracking cookie by changing your browser settings. In doing so, you will not be included in the conversion tracking statistics.
Conversion cookies are stored based on Art. 6 (1) (f) GDPR. The website operator has a legitimate interest in analyzing user behavior to optimize both its website and its advertising.
Our website measures conversions using visitor action pixels from Facebook, Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA (“Facebook”).
These allow the behavior of site visitors to be tracked after they click on a Facebook ad to reach the provider’s website. This allows an analysis of the effectiveness of Facebook advertisements for statistical and market research purposes and their future optimization.
You can also deactivate the custom audiences remarketing feature in the Ads Settings section at https://www.facebook.com/ads/preferences/?entry_product=ad_settings_screen. You will first need to log into Facebook.
If you do not have a Facebook account, you can opt out of usage-based advertising from Facebook on the website of the European Interactive Digital Advertising Alliance: http://www.youronlinechoices.com/de/praferenzmanagement/.
Furthermore you can prevent the collection of your data on our website by Facebook by clicking on the following button.
Click on the button below to opt-out of Facebook Pixel. You've successfully opted out from Facebook Pixel.
Click on the button below to opt-out of Facebook Pixel.
You've successfully opted out from Facebook Pixel.
This website uses the conversion tracking technology and the LinkedIn Corporation’s “LinkedIn” matching audience function based on it. The technology is designed to help visitors to this website display interest-based advertisements when they visit the LinkedIn Career Network. In addition, the operators of this LinkedIn website receive anonymous reports on the performance of the advertisements and information on how you interact with this website. For this purpose, the Insight tag of LinkedIn has been included on this website.
Alternatively, you can unsubscribe from interest-based advertising on LinkedIn at https://www.linkedin.com/psettings/enhanced-advertising. You must be logged in to use LinkedIn for this purpose.
If you would like to receive our newsletter, we require a valid email address as well as information that allows us to verify that you are the owner of the specified email address and that you agree to receive this newsletter. No additional data is collected or is only collected on a voluntary basis. We only use this data to send the requested information and do not pass it on to third parties.
We will, therefore, process any data you enter onto the contact form only with your consent per Art. 6 (1) (a) GDPR. You can revoke consent to the storage of your data and email address as well as their use for sending the newsletter at any time, e.g. through the “unsubscribe” link in the newsletter. The data processed before we receive your request may still be legally processed.
The data provided when registering for the newsletter will be used to distribute the newsletter until you cancel your subscription when said data will be deleted. Data we have stored for other purposes (e.g. email addresses for the members area) remain unaffected.
This website uses the services of MailChimp to send newsletters. This service is provided by Rocket Science Group LLC, 675 Ponce De Leon Ave NE, Suite 5000, Atlanta, GA 30308, USA.
MailChimp is a service which organizes and analyzes the distribution of newsletters. If you provide data (e.g. your email address) to subscribe to our newsletter, it will be stored on MailChimp servers in the USA.
MailChimp is certified under the ‘EU-US Privacy Shield’. The Privacy Shield is an agreement between the European Union (EU) and the US to ensure compliance with European privacy standards in the United States.
We use MailChimp to analyze our newsletter campaigns. When you open an email sent by MailChimp, a file included in the email (called a web beacon) connects to MailChimp’s servers in the United States. This allows us to determine if a newsletter message has been opened and which links you click on. In addition, technical information is collected (e.g. time of retrieval, IP address, browser type, and operating system). This information cannot be assigned to a specific recipient. It is used exclusively for the statistical analysis of our newsletter campaigns. The results of these analyses can be used to better tailor future newsletters to your interests.
If you do not want your usage of the newsletter to be analyzed by MailChimp, you will have to unsubscribe from the newsletter. For this purpose, we provide a link in every newsletter we send. You can also unsubscribe from the newsletter directly here.
Data processing is based on Art. 6 (1) (a) GDPR. You may revoke your consent at any time by unsubscribing to the newsletter. The data processed before we receive your request may still be legally processed.
The data provided when registering for the newsletter will be used to distribute the newsletter until you cancel your subscription when said data will be deleted from our servers and those of MailChimp. Data we have stored for other purposes (e.g. email addresses for the members area) remains unaffected.
Completion of a data processing agreement
We have entered into a data processing agreement with MailChimp, in which we require MailChimp to protect the data of our customers and not to disclose said data to third parties. This agreement may be viewed at the following link: https://mailchimp.com/legal/forms/data-processing-agreement/sample-agreement/.
6. Plugins and tools
Our website uses plugins from YouTube, which is operated by Google. The operator of the pages is YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.
If you visit one of our pages featuring a YouTube plugin, a connection to the YouTube servers is established. Here the YouTube server is informed about which of our pages you have visited.
If you’re logged in to your YouTube account, YouTube allows you to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.
YouTube is used to help make our website appealing. This constitutes a justified interest pursuant to Art. 6 (1) (f) GDPR.
Further information about handling user data, can be found in the data protection declaration of YouTube under https://www.google.de/intl/de/policies/privacy.
Google Web Fonts
For uniform representation of fonts, this page uses web fonts provided by Google. When you open a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly.
For this purpose your browser has to establish a direct connection to Google servers. Google thus becomes aware that our web page was accessed via your IP address. The use of Google Web fonts is done in the interest of a uniform and attractive presentation of our website. This constitutes a justified interest pursuant to Art. 6 (1) (f) GDPR.
If your browser does not support web fonts, a standard font is used by your computer.
7. GDPR-Information to personal data
Name and contact details of the person in charge, the “data protection officer” can be found in the sections “General information and mandatory information” and “Data protection officer”.
Inquiry by E-Mail, telephone or fax
If you contact us by E-Mail, telephone or fax, your request including all personal data (name, request) will be stored and processed by us for the Purpose of processing your request. We do not pass on this data without your consent.
This data is processed on the basis of Art. 6 (1b) GDPR if your request is realted to the performance of a contract or is necessary for the implementation of precontractual measures. In all other cases the processing is based on your consent (Art. 6 (1b) GDPR) and/ or on our legitimate interest in the effective processing of the inquiries addressed to us.
The data sent to us by you via contact requests will remain with us until you request deletion, revoke your consent to storage or the Purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory statutory provisions – in particular statutory retention periods – shall remain unaffected.
Collection and storage of personal data as well as nature and purpose and their use
If you work with us as a customer, prospect, supplier or partner, or if we seek to work together, we collect the following information:
- Salutation, Prename, Name
- Institution, Department, Position
- Contact details (Phone number, Fax, a valid mail address, Skype etc.)
- Freely accessible and possibly available information about your institution
- Summarizing notes on correspondence
If you apply as a freelance or internal employee, we also collect the following information:
- All data provided by you in your application
- Information from third parties, e.g. referee or former employer
- freely accessible information from search engine results or social networks, if relevant for the application process
If you send us your application, we process your associated personal data (e.g. contact and communication data, application documents, notes taken during the job interviews, etc.) insofar as this is necessary for a decision on the establishement of an employment relationship. The legal Basis for this is § 26 BDSG – new under German law (initiation of an employment relationship), Art. 6 (1b) GDPR (General contract Initiation) and – if have given your consent – Art. 6 (1a) GDPR. The consent can be revoked at any time. Your personal data will only be passed on within our Company to persons who are involved in the processing of your application. If the application is successful, the data submitted by you will be stored in our data processing Systems on the Basis of §26 BDSG- new and Art. 6 (1B) GDPR for the Purpose of carrying out the employment relationship.
Retention period of the data
if we are unable to make you a Job offer, withdraw your application, revoke your consent to data processing or request us to delete the data, the data transmitted by you including any remaining physical application documents will be stored for a maximum of 6 month after completion of the application process in the eent of discrepancies (Art. 6 (1f) GDPR). You may object to this storage if you have legitimate interests that outweigh our interests.
After expiry of the Retention perios, the data will be deleted unless there is a statutory Retention Obligation or other legal reason for further storage. If it is evident that the storage of your data will be necessary after the expiry of the Retention period 8e.g. due to an impending or pending legal Dispute), deletion will only take place when the data has become irrelevant. other statutory storage obligations shall remain unaffected.
Transfer to a third party
The personal data collected by us will be stored until the end of the processing purpose and thereafter deleted, unless in accordance with Article 6 para. 1 sentence 1 lit. c GDPR are obliged to store for a longer period of time due to tax and commercial requirements for storage and documentation (Commercial Code, Criminal Code or the Fiscal Code) or you are obliged to make further storage in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR have consented.
Rights of the person affected
The data subject shall have the right to:
- under Art. 7 (3) GDPR withdraw your consent at any time. Consequently, We can not continue the data processing based on this consent for the future;
- under Art. 15 GDPR the right to be provided at any time with information free of charge about any of your personal data that is stored as well as its origin, the recipient and the purpose for which it has been processed. You also have the right to have this data corrected, deleted, or blocked. the existence of a right of appeal, the origin of their data, if not collected from us, and the existence of automated decision-making including profiling and, where appropriate, significant information about their details;
- under Art. 16 GDPR obtain without undue delay the rectification of inaccurate personal data concerning your data stored by us;
- under Art. 17 GDPR to demand the deletion of your personal data stored by us, except where the processing is for the exercise of the right to freedom of expression and information, for the fulfillment of a legal obligation, for reasons of public interest or for the assertion, exercise or defense of legal claims required is;
- under Art. 18 GDPR to require the restriction of the processing of your personal data, as far as the accuracy of the data is disputed by you, the processing is unlawful, but you reject their deletion and we no longer need the data, but you need this for the assertion, exercise or defense of legal claims or you objected to the processing in accordance with Art. 21 GDPR;
- under Art. 20 GDPR receive your personal data, which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided and
- under Art. 77 GDPR may file a complaint with the competent regulatory authorities. As a general rule, you can contact the supervisory authority of your usual place of residence or place of employment or our office, in which our company is headquarted.
Right to object
If your personal data, based on legitimate interests in accordance with Art. 6 (1) (f) GDPR, are processed, you have the right to file an objection against the processing of your personal data in accordance with Art. 21 GDPR, on grounds relating to your particular situation. If you would like to exercise your right to object, please send an e-mail to email@example.com.
Right of appeal
For more information about the right of appeal please read section “General information and mandatory information”.